Often, you may have a genuine need to be absent from work. Courtesy demands that you write a letter of permission to be absent from work. Check out how to do it easily.
Writing a letter of permission to be absent from work is not a hard task at all. If you have a small knowledge of how a formal letter is written, then you can even write an absent letter.
However, if you have not written an official letter for any reason at all, you can still learn easily by following the steps outlined in this article.
After reading this article, you will not only know how to write a letter of permission, but you will get a clue about how to write any formal letter.
It’s important to you. Keep reading!
What is a Letter of Permission to be Absent from Work
A letter of permission to be absent from work is a formal letter addressed to the leadership board of the company or maybe your direct manager
This letter is written to inform them that you will not be present at your place of work for some time for certain reasons.
The letter is also written to obtain permission from your workplace by giving them enough reasons to grant you the opportunity to be absent from work.
Structure of a Letter of Permission
If you want to get permission from your place of work to go on a vacation or attend an important occasion or for any other reason which is not an emergency, you will need to write a letter of permission.
Two things are important when writing a letter of permission. The first is to outline simply why or for what reasons you want to be absent from work.
The next important thing is the duration you will want off your work. You must explain this because it will give your boss a better idea of what you want.
Here is the structure of a proper letter of permission to be absent from work.
The recipient of your letter is your manager or director or whoever is directly managing your department.
You should be sure of the person’s name or official portfolio so that you can address the person properly. If you are not certain of the person’s name, then there’s no harm in asking.
The trick here is to address the person with the right name and portfolio.
A simple Dear Sir, Dear ma or any other official greeting will do here. Nothing too long.
In this paragraph, you will introduce yourself. This means you will indicate your name, position in the office, and if you have your employee ID.
This is important to help identify who is writing the letter and fill out any official permission forms if the company has any.
This is the second paragraph, it is the longest of all the paragraphs. Sometimes, it can encroach into two paragraphs.
You explain in detail why you need to be absent from work. While you want to be detailed, do not make it too wordy, and remember to be formal.
Here’s another paragraph to increase your chances of getting approval. Here you have to state the duration you will spend away from work.
Be sure to set a realistic time, do not assume. However, it is very important to put the duration that will spend.
In this paragraph, you reassure the company of your diligence to duty by writing how you concluded your duties and handed any document to someone.
Remember also to write your contact details so that the person who will assist with your duties can call you if there are any difficulties.
Always use professional and formal closings when writing this type of letter. Then your signature, your name, and, if necessary, your portfolio.
Samples of Letter of Permission to be Absent from Work
Check out the samples below and see if you can use them as a guide to writing a letter of permission to be absent from work.
Here are the samples
Gogos Company Limited
Letter Of Permission To Be Absent From Work
I am John Uche, and I work as a cleaner in your company. My employee ID is 546AA4678W. I was involved in a car accident on the 16th of March 2020, which left me fatally injured.
I have a broken leg and arm, and the doctor advised me to rest at home as it will be difficult to move around or carry out other official tasks.
I am writing this letter to seek permission to be absent from my work from 16th April to 28th April. I will mostly be available after the 28th of May to resume work.
Together with this, I have put all the documents, including a letter of recommendation from my doctor.
I regret the inconvenience, and Please excuse me for being absent.
Letter of Permission to be Absent from Work
My name is Shalom gold, and I am asking permission to be absent from work from the 1st of May, 2023, to the 5th of June, 2023.
During this period, I will be writing an official examination in Cairo, a different city where my workplace is located.
I will be glad if my request is granted as I promise to work diligently to cover lost grounds when I resume.
Attached to this letter is the admit card issued for the examination. Consequently, I have many. Things over to my assistant. If there is a need for more clarification, you can call me.
So, please excuse me for being absent. I shall be very thankful to you for this favor.
Writing a letter of permission to be absent from work is easy, and you can write the best type of letter if you follow the steps and example above.